01
Privacy Rule
Governs PHI use and disclosure: minimum necessary access, patient access rights, and an accounting of disclosures.
HIPAA Compliance, Automated for Healthcare
pTrackly documents administrative, physical, and technical safeguards, tracks every BAA, and runs daily PHI control checks.
PHI Protection HIPAA Ready
Why HIPAA Matters
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Any PHI contact triggers HIPAA
If your software stores, transmits, or processes PHI, you're a Business Associate and the Security Rule applies.
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A missing BAA is a violation
An unsigned Business Associate Agreement with a subprocessor is itself a violation, breach or not.
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Penalties reach $1.9M per category
HHS OCR resolved over 200 enforcement actions in 2023. Penalties reach $1.9M per violation category per year.
3 safeguard categories administrative, physical, and technical
Your HIPAA Compliance Timeline
Customer case: ready in 2 weeks, then a 4-week independent assessment. HIPAA has no official government certification.
Step 01
Kick-off & Integration
Connect cloud, code repos, and identity systems; onboard your team.
Step 02
Readiness Phase
Pre-built policies, automated evidence mapped to HIPAA controls, gap remediation.
Step 03
Independent Assessment
Share evidence with the independent assessor and address findings in the platform.
Step 04
Continuous HIPAA Operations
Maintain safeguards, BAAs, risk evaluations, and evidence as systems and vendors change.
HIPAA Requirements Coverage
02
Security Rule (ePHI)
Administrative, physical, and technical safeguards for ePHI, all resting on a documented risk analysis.
03
Breach Notification Rule
Notify affected individuals within 60 days of discovery. Breaches affecting 500+ residents of a state require media notice.
04
Administrative Safeguards
Risk management, security responsibility, workforce training, access management, and contingency planning. Eight required standards.
05
Business Associate Agreements
Any vendor that creates, receives, maintains, or transmits PHI on your behalf is a Business Associate.
Why Choose pTrackly for HIPAA
BAA registry with expiry alerts
Flags expired, missing, or unsigned BAAs by vendor and contract date. Signed copies stored with timestamps.
Security Rule risk analysis, pre-built
Generated from real control gaps: asset inventory, threats, likelihood/impact ratings, and a risk management plan.
Breach response with a documented timeline
Guided workflows for containment, notification scope, and HHS reporting, with every step timestamped.
PHI flow mapping from real integrations
Connect Epic, Athenahealth, AWS GovCloud, and Azure. Access logs, encryption status, and audit controls become evidence.