GDPR Compliance, Privacy by Design
GDPR gives users the right to delete their data — and your 30-day clock starts the moment they ask. Without a mapped data inventory and a documented deletion workflow, your team is scrambling through five systems trying to figure out where that user's data lives. pTrackly maps your data flows automatically, routes DSRs to the right systems, timestamps every step, and keeps your Record of Processing Activities current as your stack changes.
Why GDPR Matters
GDPR applies if you process personal data of EU residents — regardless of where your company is located. Regulators across Europe have issued over €4.5 billion in fines since 2018, with enforcement accelerating. The operational challenge isn't just avoiding fines — it's building privacy workflows that scale as your user base grows.
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Data subject requests have hard legal deadlines
Access and deletion requests must be fulfilled within 30 days under GDPR. A request that falls through the cracks or takes 45 days to answer is itself a compliance failure.
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You need a lawful basis for every processing activity
Consent isn't the only lawful basis, but it's often the one that requires the most tracking. If a user withdraws consent, you need to trace every system that received their data and act accordingly.
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Third-party processors are your responsibility
If your analytics provider, CRM, or email platform processes EU personal data on your behalf without a signed DPA, that's a GDPR violation on your part, not theirs.
Your GDPR Compliance Timeline
Completion speed depends on your team's focus and commitment.
Kick-off & Integration
Connect cloud providers, code repos, and identity systems. Team onboarding & initial configuration.
Readiness Phase
Pre-initialized policies, automated evidence collection mapped to GDPR controls, gap analysis & remediation.
Audit Phase
Auditor engagement, real-time evidence sharing, address findings as they come.
Certification & Report
Final audit report, certification issued, continuous monitoring begins.
GDPR Requirements Coverage
Full coverage across all GDPR categories.
Lawful Basis (Art. 6)
Every processing activity needs a documented lawful basis — consent, contract, legal obligation, vital interests, public task, or legitimate interests. Processing without one is unlawful regardless of whether harm occurred.
Data Subject Rights (Art. 15-22)
Right to access, rectification, erasure, restriction, portability, and objection. Access and deletion requests must be fulfilled within 30 days. Failing to respond in time is itself a violation.
Consent Management (Art. 7)
Consent must be freely given, specific, informed, and unambiguous. Pre-ticked boxes and bundled consent are invalid. Withdrawal must be as easy as granting consent — and you must be able to prove it was valid.
Data Protection by Design (Art. 25)
Technical and organisational measures to implement data protection principles from the start — not bolted on later. Pseudonymisation, data minimisation, and access restriction are the practical controls.
Accountability & DPA Register (Art. 30)
Maintain a Record of Processing Activities documenting every processing activity, its purpose, lawful basis, data categories, retention periods, and third-party recipients. Mandatory for organisations with 250+ employees or high-risk processing.
Why Choose pTrackly for GDPR
Record of Processing Activities built from real integrations
pTrackly scans your connected stack — Postgres, Salesforce, HubSpot, AWS S3, Google Workspace — and maps where personal data lives, what it's used for, and who has access. Your Article 30 RoPA stays current as your systems change, not static documentation that goes stale.
DSR workflows with 30-day clock tracking
When an access or deletion request arrives, pTrackly opens a tracked workflow, routes it to the relevant systems, and logs every action with timestamps. You fulfill the request in one place and have documented proof — not a chain of emails if a regulator asks.
Consent records that survive regulatory scrutiny
Every consent event is timestamped, versioned, and stored alongside the exact policy text the user agreed to. Withdrawal events are recorded immediately. If a DPA asks for proof of lawful basis, you can show the specific consent interaction — not just 'we have consent'.
DPA register for every third-party processor
Any vendor processing EU personal data on your behalf needs a signed Data Processing Agreement. pTrackly maintains a live register, flags missing or expired DPAs, and stores signed documents. Your analytics provider, CRM, and email platform are all in scope — whether you've documented them or not.
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