HIPAA Compliance, Automated for Healthcare
A US hospital system is ready to sign your contract, but their legal team won't move without documented HIPAA safeguards, a signed BAA, and evidence of your Security Rule risk analysis. pTrackly automates administrative, physical, and technical safeguard documentation — tracks every Business Associate Agreement, runs daily PHI control checks, and keeps your HHS audit package ready without a dedicated compliance hire.
Why HIPAA Matters
HIPAA applies the moment your software creates, receives, maintains, or transmits protected health information — whether you're a covered entity or a business associate building software for hospitals and insurers. HHS OCR resolved over 200 enforcement actions in 2023 alone, and penalties now reach $1.9M per violation category per year.
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Any PHI contact triggers compliance obligations
If your software stores, transmits, or processes protected health information, you're a Business Associate and HIPAA's Security Rule applies fully to your organization.
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BAA gaps are a liability, not just a paperwork issue
A missing or unsigned Business Associate Agreement with a subprocessor is itself a violation. Many companies don't realize how many vendors touch their PHI until an audit reveals the gap.
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Breach notification has a 60-day clock
HIPAA requires affected individuals and HHS to be notified within 60 days of discovering a breach. Without documented incident response procedures, that deadline is hard to meet under pressure.
Your HIPAA Compliance Timeline
Completion speed depends on your team's focus and commitment.
Kick-off & Integration
Connect cloud providers, code repos, and identity systems. Team onboarding & initial configuration.
Readiness Phase
Pre-initialized policies, automated evidence collection mapped to HIPAA controls, gap analysis & remediation.
Audit Phase
Auditor engagement, real-time evidence sharing, address findings as they come.
Certification & Report
Final audit report, certification issued, continuous monitoring begins.
HIPAA Requirements Coverage
Full coverage across all HIPAA categories.
Privacy Rule
Governs when and how PHI can be used or disclosed. Requires minimum necessary access, patient rights to access their records, and an accounting of disclosures. Your workforce training must cover this explicitly.
Security Rule (ePHI)
Technical, physical, and administrative safeguards for electronic PHI. Risk analysis is the Security Rule's core requirement — without a documented risk assessment, every other safeguard is unsupported.
Breach Notification Rule
Covered entities must notify affected individuals within 60 days of discovering a breach. Breaches affecting 500+ residents in a state require media notification. HHS posts all reported breaches publicly.
Administrative Safeguards
Risk management program, assigned security responsibility, workforce training and sanctions, information access management, and contingency planning. Eight required standards with implementation specs.
Business Associate Agreements
Any vendor that creates, receives, maintains, or transmits PHI on your behalf is a Business Associate. A missing or incomplete BAA is a direct HIPAA violation — independent of whether a breach occurred.
Why Choose pTrackly for HIPAA
BAA registry with expiry alerts, not a spreadsheet
pTrackly maintains a live registry of every Business Associate Agreement — flags expired, missing, or unsigned BAAs with the exact vendor and contract date. Signed documents stored with audit timestamps. A missing BAA found during an OCR audit is a violation even if no breach occurred.
Security Rule risk analysis, pre-built
HHS considers the risk analysis the single most critical Security Rule requirement. pTrackly generates your risk analysis from actual control gaps found across your connected systems — with asset inventory, threat identification, likelihood/impact ratings, and a risk management plan your team signs off on.
60-day breach clock starts when you discover it
Pre-built breach response workflows guide your team through identification, containment, notification scope determination, and HHS reporting. The clock runs from discovery, not from when you finish building the process. pTrackly timestamps every step so your notification timeline is documented.
PHI flow mapping from your actual integrations
Connect Epic, Athenahealth, AWS GovCloud, Azure for Healthcare, and your EHR stack. pTrackly maps where PHI flows between systems and generates your technical safeguard evidence — access logs, encryption status, audit controls — from your real environment, not a template.
Ready to get audit-ready?
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